Workflow mapping
We map recurring work, handoffs, bottlenecks and decision points.
Engagement model
How we start with Khaibase
We do not start with fixed SaaS tiers. We start by understanding your workflows, knowledge sources, bottlenecks, opportunities and control points — then scope the first useful setup.
First step
A walkthrough before pricing
Before we suggest a setup, we need to understand how your company works today. The first conversation helps us see where time is lost, where knowledge is scattered, and which workflows could create value first.
- 1
Understand your current workflows
We look at the recurring work, handoffs, decisions, and friction points already present in daily operations.
- 2
Identify knowledge sources and bottlenecks
We find where information lives today and where scattered knowledge slows down the team.
- 3
Find the first useful workflow candidates
We identify practical workflows where Khaibase could create value without overcomplicating the first setup.
- 4
Define where human approval is needed
We clarify what can be drafted, suggested or automated, and where people should stay in control.
- 5
Recommend a scoped first setup
We turn the findings into a focused starting point with clear boundaries and next steps.
What the setup can include
A practical first setup, not a generic AI package
Khaibase Insight & Operations Setup is designed to create a clear starting point. The exact scope depends on your company, but the work usually combines workflow mapping, knowledge structuring, insight discovery and the first digital workflows.
Knowledge structuring
We identify documents, customer conversations and internal knowledge that should become easier to use.
Insight discovery
We look for patterns, repeated questions, missed opportunities and process gaps.
First digital workflows
We set up 1–3 practical workflows that can support the team.
Human control points
We define what can be drafted, suggested or automated — and what needs approval.
Improvement loop
We create a simple structure for reviewing what works and what should improve next.
What affects scope
What influences the investment
We price the first setup after the walkthrough because the scope depends on the workflows, tools and knowledge sources involved. We keep the first scope clear so the work stays practical and valuable.
Number of workflows
More workflows require more mapping, testing and review.
Knowledge sources
Documents, inboxes, notes and templates vary in quality and complexity.
Tools and integrations
Some setups can start with existing material, others need deeper tool access.
Automation level
Drafting and suggestions are simpler than customer-facing automation.
Human approval needs
More review points can increase design and testing effort.
Ongoing support
Monthly optimization depends on how actively the workflows should evolve.
Before you commit
You get a clear proposal first
The walkthrough is meant to clarify fit and scope before any larger commitment. You should understand what we recommend, why it matters, and what the first setup would include.
- A summary of your current situation
- Suggested first workflows
- Key knowledge sources to structure
- Early bottlenecks and opportunities to investigate
- Human approval and safety points
- Clear setup scope and next step
Positioning
What this is — and what it is not
Khaibase is
- A practical operations and intelligence setup
- A way to structure knowledge and workflows
- A first step toward safer automation
- A human-controlled improvement process
Khaibase is not
- — A cheap chatbot subscription
- — Generic AI consulting
- — A promise of full autonomy on day one
- — A replacement for human decision-making
Want to see what the first setup could look like for your company?
Book a walkthrough and we will help identify where Khaibase could create value first.